SUB-REGISTRAR OFFICE: KEONJHAR
Objective | Structure
Implementation | FAQs
The Registration offices are part and partial of the Revenue
Department. Inspector General of Registration is the Heads of Office at the state level.
The Additional District Magistrate (General) is the Ex-Officio District registrar and
immediate controlling authority of the District. Over and above at the District level the
District Sub-Registrar and in the Sub-Divisional level Sub-Registrars are working in the
District .The District level officer D.S.R is the liaison officer of the District between
District Registrar and Inspector General of Registration. Apart from that the District
Sub-Registrar is acting and declared as Marriage Officer of the District under Special
Marriage Act1954. The objective of the office is to collect Revenue for state
exchequer through Registered fees, Search fees and Stamp duty etc. Registration of
varieties of documents of the general public and preservation of their valuable records
permanently is the motto of this organisation.
Structure of the Department
There are eight registration offices in this district. The District Sub-Register office is
functioning at the district head quarters and the other Sub-Register offices are as
Anandapur at Anandapur Town.
Sainkul at Ghasipura.
Champua at Champua.
Barbil at Barbil Tahasil campus.
Telkoi at Talkoi Tahasil campus.
Ghatagaon at Ghatagaon Tahasil campus.
- Sub-Registrar, Hatadihi at Hatadihi
Out of these seven Sub-Registrar Offices, Sub-Registrar office, Anandapur and
Sainkul are departmental offices managed by Departmental Sub-Registrars and Sub-Registrar
Office, Champua is managed by Revenue office of the Sub-Collectors office, Champua
and other offices are managed by concerned Tahasildars as Ex-Officio Sub-Registrar.
The District Sub-Registrar office, Keonjhar, Anandapur and Champua have their own
departmental building. The Sub-Registrar office Sainkul is functioning at Ghasipura in a
rented private building since 1.8.2965 and other 4 offices are functioning in the campus
of the concerned Tahasil Offices.
The primary works of these Registration offices are to register various types of
documents as described in Registration Act. Both movable and immovable documents like
Sale, Mortgage, Gift, Exchange, Lease, Partition, Trust, Adoption, Will, General power of
Attorney registered in this office. The registration offices are like a Caravan, where the
movable and immovable properties are sold. Issue of encumbrance certificate is one of the
important aspects of this organisation, which helps the beneficiaries to obtain loan from
various financial institutions. The District Sub-Registrar at the Head quarter is also
functioning as Marriage Officer of the district under special Marriage Act, 1954. Issue of
Marriage Certificate is one of the benevolent activities of this organisation. The
specimen copies of the above forms under E.C. and Marriage and registration of documents
are enclosed here with perusal.
Frequently Asked Questions
No- 1 How is
a document registered?
- The Registering officers are authorised to accept
documents from the Registrar not public. Executants. The I.G.R. Orissa Cuttack in his
letter No.I-7-2/90-91(23) dated 08.01.91 prescribed time for acceptance of document from
first 3 and ½ hours i.e. from 10 A.M. to 2.30 P.M. This is the main factor for
information to the registrar public.
are various kinds of documents presented for Registration, which are depicted in the
Indian Stamp Act.
Generally the following types of documents are presented for registration. The State Govt.
from time to time make rules and amendments for Collection of stamp duty and Regn. Fees in
State Govt. vide their Notification No.1473 dt.31.10.1985 and No.1017 dt.15.07.1985 state
the varieties of documents registered at the Regn. Offices.
DEED : Under article-3 of the Indian stamp Act. The
Stamp duty is chargeable Rs.200/- and Regn fees Rs.300.00
: Under article 4 of the Stamp Act. The stamp duty now chargeable Rs.10.00 and Regn
(iii) Agreement : Under
Article 5 of the Stamp Act. The stamp duty is chargeable at Rs.3.00 and Regn. Fees
chargeable as per the amount or value stated in the document of if there is no amount then
flat fees of Rs.400/-.
(iv) Appointment of Execution of powers : Under article 7, The
stamp duty chargeable Rs.100/- and Regn. Fees chargeable as per the value or flat fees
Rs.400/- if there is no value.
(v) Bond : Under
article 150 of the Indian Stamp Act. Stamp duty & Regn. Fees chargeable on Bond value
stated in the document.
of documents : Under article 17 stamp duty Rs.100/- and fixed fees
(vii) Certificate of Sale : Under
article 18 of the stamp act. The stamp duty is chargeable Rs.42.00 per thousand and Regn.
Fees as per value stated in the document.
(viii) Conveyance : Under article
23 of the stamp act. It relates to instruments of both movable and immoveable property by
wary of sale. Stamp duty chargeable Rs.42/- per thousand, Rs.21/- for every five hundred
and part thereof excess to Rs.1000/- Besides the above stamp duty Rs.42/- per thousand the
additional stamp duty is also chargeable for different property as the schedule given
below : Such as property situated in Rural area Rural area with town planning area and
Urban areas i.e. Municipality and N.A.C.
Value specified In doct.
||Rate of Addl.
stamp duty in Respect of property Situated in rural areas
||Rate of Addl.
stamp duty in respect of property situated in urban
||Rate of 2%
additional stamp duty in respect of property situated in town planning areas
registration fees chargeable Rs.20/- per thousand and Rs.10/- for every five hundred or
part thereof in excess to Rs.1000/-.
(ix) Copy of extract : Under
article 24 of stamp duty act, This is relates to certified copy of a document or extract
by order of any public officer no. fees is chargeable. In other case Rs.5/- stamp duty is
part or Duplicate : Under Article 25 of the stamp
Act. The stamp duty is chargeable Rs.5/- and Regn fees are chargeable Rs.100/- in maximum.
(xi) Divorce :
It is falls under Article 29 of the stamp Act. Stamp
duty chargeable Rs.100/- and fees chargeable Rs.400/-.
of Property : It falls under article 31. The stamp
duty and Regn. Fees is chargeable as per article 23 i.e. conveyance.
(xiii) Indemnity Bond : It falls
under article 34 of the stamp act. Stamp duty chargeable Rs.21/- and Regn. Fees chargeable
according to valuation stated in documents. It is generally registered when any amount of
compensasion is given to the party.
(xiv) Lease deed : Under article
35 of the stamp act. It is including on under lease or sub-lease and any agreement to let
or sub let. The stamp duty and Regn. Fees calculated on the basis of period, amount
advance, premium and rent or Royalty mentioned in the lease deed.
(xv) Mortgage Deed : Under
article 40 stamp act. When possession of the property or any part of the property
comprised in such deed is given by the mortgage or agreed to given. The stamp duty is
chargeable u/a 23 (conveyance) in other cases the stamp duty is chargeable Rs.21/- for
first thousand and Rs.11/- for every Rs.500/- or part hereof. The Regn. Fees chargeable as
per conveyance rate.
(xvi) Partition : This is falling
under Article 45 of the Stamp Act. The stamp duty is chargeable Rs.21/- for first 1000/-
and Rs.11/- for every Rs.500/- or part there of excess to Rs.1000/-. The stamp duty and
Regn. Fees chargeable excluding the highest share of the document.
(xvii) Partnership : This type of
deed relates under article 46 of stamp Act. The Stamp duty chargeable Rs.100/- and
Registration fee is chargeable Rs.20/- per thousand and Rs.10/- for every Rs.500/- or part
thereof in excess to Rs.1000/-.
(xviii) Power Attorney : This
falls under Art. 48 of Indian Stamp Act. The stamp duty is chargeable Rs.50/- and Regn.
Fees Rs.250/- for General Power and for special power stamp duty is Rs.10/- only for
(xix) This Deed of Reconveyance
of mortgage deed falls under article 54 for stamp act. The property which is mortgaged by
the lone in any financial institution. When the party repaid the loan, a separate deed is
to be registered by the loan granting institution. The stamp duty is fixed at Rs.42/- and
Registration fee chargeable Rs.20/- for thousand and Rs. 10/- for 500 for part and there
of excess to Rs.1000/-.
(xx) Release : This fall under
article 55 of the stamp Act. The deed is registered by a person by relinquish his claims.
The stamp duty is chargeable maximum to Rs21/- and fees as per amount stated in the
Bond : Under Article 57 of the Stamp Act. The stamp
duty is chargeable Rs.21.00 as maximum and fees charges as per the rate of conveyance.
Settlement : Under Article 58 of the Stamp Act.
Stamp duty chargeable as per Article 16 and fees as per conveyance rate.
(xxiii) Deed of Trust : This deed
is falls under Article 64. The stamp duty is chargeable Rs.62/- as maximum and fee
Rs.500/-. For revocation of the Deed the Stamp duty is chargeable at Rs.100/- and Regn.
Besides the above fees the party is liable to pay endorsement fee of Rs.5/- and fixed fee
of Rs.1/- also charged for filling notices under the Orissa Land Reforms Act in each
document where necessary.
No- 2 How is
to get stamp papers?
Answer - The party can
get stamp papers from the stamp vendor appointed by District Magistrate, Sub-Collector,
District Registrar of the District. By paying requisite amount for execution of deed. The
Stamp papers also available from the District Treasury of Sub-Treasury of that locality
where that facility is available. By depositing chalan for the purpose.
No- 3 How is
to get an Encumbrance certificate from the Registration office?
Answer - The
Encumbrance certificate is granted to the party. The party has to fill up the application
meant for E.C. and blank certificate forms with details of the property. I.e. Mouza, Khata
No. , Plot No. Area, Kisam and boundary on the application form correctly. After scrutiny
of the application the fees will be charged on the basis of Village, Home stead and
Agriculture land, Kisam and owner ship of the property as declared in the application
forms. The E.C. is granted on the same day to the applicant charging urgent fees twice the
normal .i .e. expedition fees as per the fee table. The period of the E.C. required will
also be mentioned in the application.
No- 4 How is
to get a certified copy from the Registration Office?
Answer - The party
first fills up the details information in the prescribed from i.e. in form No.23 for
searching the records. For Inspection copy, the party should fill up the form No.24. The
party should submit the application forms with requisite Non-judicial stamp papers worth
of Rs.5/- before the D.S.R/S.R. for obtaining the copy of the document. After correctness
of the application and deposit of the requisite fees, the copy is granted.
No- 5 How is
the document registered at the Private residence?
Answer - Document also
registered at private residence of the executants. The person who by reason of bodily
infirmity are unable without risk, or serious inconvenience, person who is in jail under
Civil or criminal process or a person exempted by law from personal appearance and
parading lady may apply to the Registering office and deposit the requisite fees for the
purpose. The D.S.R/SR. will visit to the private residence of the party, examine and
register the document.
No- 6 How is
the special Marriage Act dealt by the Marriage officer?
Answer - (i) Besides
the registration of document the District Sub-registrar at the District Head quarter is
declared as the Marriage Officer of that district. The bridegroom and the bride who are
residing the jurisdiction of that marriage officer preceding not less than one month may
apply either as per section 5 or 15 of the Act & one month notice to the Marriage
officer in persons for sending their application by Registered post in form u/s 5 under
the special Marriage Act, 1954. They are also remitted Rs. 3/- by money order to the
marriage office. There is certain conditions for this purpose. The bridegroom must have
completed 21 years and the bride must have completed 18 years on the date of application.
If there will be no objection, the marriage will be solemnised after 30 days and within 3
months from the date of application and receipt of the fee before the marriage office. One
the day of solemnisation of the marriage both the Bridegroom and bride, along with three
witnesses and poof of age certificate from the competent authority is required for this
previous marriage can be registered in this court. For this purpose form no. 15 is
required and fully filled in by both the Husband and wife. Both should complete more than
21 years on the date of application. And the other process is same as above.
The prescribed fee for this purpose is too nominal. For application i.e. for notice only
Rs3/-, on the date of solemnization Rs.10/- of obtaining certified copy of the
certificate. So, this should be brought to he information of the General to prevent dowry
system in the society.
No- 7 Why
under valuation cases booked under section 47-A and How to eradicate it?
Answer - The document
is booked under valued under Section 47-A to prevent the leakage of the Govt. revenue. If
any document is registered the lower valuation of that particular village under the same
chiasm of land the document is booked under Section 47-A to realise the deficient Govt.
dues taking into account of the highest instant of same category of land of preceding
Govt. have declared to the D.S.R. and Sr. and Dy. I.G.R. as the Collector for collecting
stamp duty and Registration fees in this regard vide Revenue Deptt. Notification No.
v-3/93-3750 dt. 13.09.93.
The Register Officer first issue notice to the party to
deposit suo motu the deficient Govt. dues. It the party does not turn up the case is
transferred to the next higher court to decide the matte. The D.S.R. is the Stamp
Collector and appellate court to decide the case of Sub-Registrars of his jurisdiction
i.e. within the district. And the Dy. I.G.R. in their respective range or zone is the
appealing authority to decide the cases. The District Sub-Registrar Should transferred the
cases where the deficit dues are not realised by him on the document registered in his
office. Within one month from the date of booking of the case.
No- 8 How is
a document written? What are the charges on it?
Answer - The licensed
deed writers can write documents. The District Registrar, in the district is the licence
issuing authority in his district. The Executant of the document can write document. The
Advocate clerk of the concerned advocate who have Clerks card issued by District Judge or
any issuing authority can scribe documents.
has prescribed fees for writing of documents from time to time for the licensing Deed
Question No- 9 Besides
the above, will can be registered in the Registration offices. The stamp duty for this
purpose is nil and the fixed fee is now prevailing is Rs.300/-
cover will also be presented or submitted by post only address to the District Registrar
of that district.
are the salient features and detail function of the Registration offices in a district.