DISTRICT TREASURY, KEONJHAR
The District Treasury and the
Sub-Treasuries of the District were under Revenue administration prior to 01.04.68 and
from 01.04.68, the Treasury administration was separated from the Revenue administration
and is headed by the Director of Treasuries and Inspection, Orissa, Bhubaneswar under the
of the Department (District and down-ward)
The Treasury code provides for
one District Treasury in each district headed by the Treasury Officer under the
administrative control of the Collector. There are also several Sub-Treasuries headed by
the Sub-Treasury officers under the administrative control of the Treasury officer of the
The District Treasury at
Keonjhar and 6(six) Sub-Treasuries as mentioned below are functioning in different places
at Keonjhar District.
- Sub-Treasury, Anandapur
- Sub-Treasury, Champua.
- Sub-Treasury, Barbil.
- Sub-Treasury, Ghatgaon.
- Sub-Treasury, Hatadihi
- Sub-Treasury, Telkoi
- Receipt of Bills, cheques and
challans both from Government Offices as well as private parties and passing thereof
after due scrutiny.
- Refund of Revenue under various
heads such as Revenue Deposit, Security Deposit, Civil and Criminal court deposits and
Sale Tax deposits etc.
- Payment of pension and other
retirement benefits to retired employees of State Government , Central Government ,
Railway, Defense personal and Freedom Fighters etc.
- Custody and sale of Non-Judicial
and Judicial stamp papers to authorised Stamp venders and public.
- Safe-Custody of duplicate keys and
other valuables of different Government Offices.
- Issue of Cheque Books and Receipt
Books to works and Forest Departments.
- Maintenance of Personal Ledger (P.
L.) accounts of various Administrators.
- Issue of Certified Treasury
Receipts and Certified Treasury Issue.
- Maintenance of Life Insurance
Corporation (L. I. C.) Accounts of Government employees.
- Consolidation and compilation of
Treasury Accounts of the whole district and its submission to Accountant General (A.G.)
Orissa and Controller of Accounts, Orissa.
- Inspection of Sub-Treasuries of the
- Disposal of Government
Frequently Asked Questions
Deposits | Bills | Pension
Question No-1 What is the procedure of depositing money
through Treasury Challans ?
Answer- All kinds of deposits payable to Government
Department should be deposited through Treasury Challan- The challans form in
form No. OTC-6 is available at the Treasury free of cost, while challans amounting upto
Rs.1000/- can be passed by the Treasury Accountant, the challans above Rs.1000/- are to be
passed by the Treasury Officer and the amount thereof is to be deposited in the Bank by
Question No-1 What are the norms of drawal of money from
Government exchequer ?
Answer- Money can be drawn from the Treasury by presenting bills through
Book of Drawal by the concerned Drawing and Disbursing Officer. While claims relating to
Government Offices can be drawn through the authorised agent of the Drawing and
Disbursing Officer (D.D.O.) the claim payable to the private parties can be drawn by
endorsing the bill to the private parties.
Question No-2 What are the appropriate form for drawal of
different kinds of claims ?
following forms are the appropriate forms for drawal of the claims mentioned against them.
- 1. Pay Bill - Form No. O.T.C.-22
- 2. Travelling Allowance (T.A.) Bill
- Form No. OTC-25
- 3. Reimbursement of Cost of
Medicine (R.C.M.) - Form No. OTC-25A
- 4. Advances - Form No. OTC-25B
- 5. Withdrawal Form General
Provident Fund (G.P.F.) - Form No. OTC-79
- 6. Fully Voucher contingent - Form
- 7. Abstract contingency - Form
- 8. Refund of deposits - Form
- 9. Miscellaneous - Form No T O -13
- 10. Grant-in-aid Bill - Form No
Question No-3 Is a sanction order essential for drawal of Government
all types of bills for drawal of Government money should invariably be sanctioned by the
Question No-4 When a boll is liable to pre-audit sanction
bill is required to be drawn immediately after sanction of the claim. However if a bill is
not preferred within its due time the same requires pre-audit sanction by the
competent authority in the following manner.
Nature of claim
Competent authority for its sanction
Arrear claim upto Rs.500/- for 3 years
Drawing and Disbursing Officer
Arrear claim above Rs.500/- upto 1 year
Drawing and Disbursing Officer.
Arrear claim upto Rs.500/- above 3 years but below 6 years
Heads of Department.
Arrear claim above Rs.500/- of more than one year but less than 3 years.
Heads of Department.
Question No-5 Can a claim of more than 6 years
old can be drawn by Drawing and Disbursing Officer (D.D.O.) ?
Answer- Under no
circumstances a claim relating to more than 6 years should be preferred by the D.D.O., in
exceptional circumstances it can be drawn only after due approval of administrative
Question No-1 What is the procedure for sanction of Pension to a
retiring/retired Government servant ?
Answer- The concerned Government
servant is required to submit the following form and documents to his Head of
Office/appointing authority for sanction of Pension, Death-cum-Retirement Gratuity
(DCRG)/Commuted value of Pension.
Form of application for pension etc. as per Orissa Civil
Service Pension Rules 92. Orissa Civil Service (Pension) (O.C.S.(P)).
Question No-2 What is to be done by the Head of Office on receipt of the
Pension papers from the retiring/retired Government servant ?
Answer- The Head of Office should check
all the papers submitted by the retiring/retired Government servant with reference
to Service Book and complete all the required formalities before sending the pension
papers along with following documents to pension sanctioning authorities.
Question No-3 What is to be done by the pension sanctioning authority on
receipt of the pension papers from the Head of Office and Pensioner?
Answer- The pension sanctioning
authority should check all the documents with reference to Service Book and sanction the
pension/D.C.R.G. commuted value in Orissa Civil Service (Pension) (O.C.S. (P)) Form No.17
and forward the pension paper along with the following documents in Form O.C.S. (P) 9 to
the A.G. Orissa for issue of final authority.
- Pension/DCRG sanction order in
- Sanction Order of commutation in
Form O.C.S. (P)-6
- Original Service Book
- Descriptive Roll
- Specimen signature of the pensioner
Question No-4 Can provisional pension/D.C.R.G. commuted value be paid to the
pensioner by the pension sanctioning authority and to what period?
Answer- If the pensioner applies for
sanction of provisional pension/DCRG/Commuted value, the pension sanctioning authority may
sanction provisional pension etc. in favor of the pensioner. On receipt of the order, the
Head of Office where the retired Government servant last served should draw the same
in Form No. Orissa Treasury Code (OTC)-37 (B) and disburse the same to the pensioner. The
provisional pension can be paid to the Pensioner till the final authority is issued by the
Question No-5 Who are the competent authority to issue the final Pension
payment order (P.P.O.)?
A.G. Orissa is the issuing authority of the final P.P.O in respect of State Government
employees, MLA/MP/Freedom fighters & other State employees.
Controller of Accounts, Orissa, Bhubaneswar is the issuing authority in respect of
employees of State Aided Educational Institutions.
Chief Controller of Deficit Accounts (C.C.D.A.) [P], Allahabad is the P.P.O. issuing
authority of defense personnel)
Question No-6 What is to be done by the Pensioner on receipt of the copy of
P.P.O from the issuing authority?
Answer- He should appear before the Treasury
Officer/Sub-Treasury Officer (PDA) with his copy along with the non-drawal certificate
being obtained from the last office of provisional pension etc. Nomination form for
payment of L.T.A./Pension bill in O.T.C. 37 (1).
Question No-7 What is to be done by the Treasury Officer /Sub-Treasury Officer
(PDA) after receipt of the document from the pensioner?
Answer- The Treasury Officer should
calculate the pension etc. and on proper identification of the pensioner with reference to
his photograph, specimen signature/personal marks obtained in the descriptive roll and
pass the bill for payment of pension to the pensioner.
Question No-8 Can a Pensioner draw his pension through Public Sector Bank?
Answer- Yes, After payment of the 1st
pension, the pension can be drawn from the authorised Public
Sector Bank (P.S.B.) by the pensioner on submitting his application in duplicate to
draw his pension through P.S.B. to the Treasury Officer/Sub-Treasury Officer.
Question No-9 How the widow of the pensioner will get her Family Pension on the
death of her husband?
Answer- The widow of the Pensioner
should apply in Form No. OTC-38A along with the death certificate of the Pensioner for
grant of Family Pension to the P.D.A. If admissible the P.D.A. (Treasury
Officer/Sub-Treasury Officer) should pay the Family Pension to the widow of the
deceased pensioner from the day following the death of the pensioner. But she should apply
within one year of the death of the deceased pensioner.