Since 1946, the Public Distribution System has been introduced and implemented in the state/ District as per instruction of Government of India. In Orissa the Department of Supplies originally known as Supply & Transport Department, was set up on 4th February, 1943. Since then the Department has been maintaining supplies of essential commodities and securing their free and equitable distribution at fair price through the state. This Department declared permanent & separate entity since 1957. The responsibility of the Department among other things are as follows.
1. Maintenance of supply of food grains throughout the state
2. Maintenance of fair prices to the producers and to the consumers
3. Building of stocks in years of scarcity for internal consumption and arrangement for export of surplus stock.
4.Control and distribution of essential commodities
are control from time to time. Accordingly this PDS has been introduced for
availability of essential commodities and acts for pertaining to this came in to force
The objective of this law bound Programme is that the essential commodities like rice, wheat, levy sugar, Kerosene Oil & Edible Oil should be available to consumers at a control price fixed by the Government from time to time in order to arrest the raising price of the open market. The Civil Supplies Office of this district is functioning since 15.5.1950.
Structure of Department (District and Down Ward)
The Civil Supplies administration in the district is in the general charge of District Magistrate assisted by Civil Supplies Officer. The District Magistrate is responsible for executing the policy laid down by Government in Supply Department and maintaining of adequate supply of Commodities within his district and for securing equitable distribution at reasonable prices, the Civil Supplies Officer assists the District Magistrate in Civil Supplies administration and are in-charge of Supply Section of District Office. He is also responsible for efficient management of his section and is authorized to dispose of all routine works. The Assistant Civil Supplies Officer /Inspectors of Supplies from the Executive machinery of Civil Supplies administration in the district are also under the control of the District Magistrate. In each Sub-Division there is one Asst. Civil Supplies Officers to assist the Sub-Collector in Civil Supplies administration. Each Block is covered by one Inspectors of Supplies or Marketing Inspectors. They are mainly responsible for procurement and distribution of essential commodities in their areas and they are to assist Block Development Officer for proper distribution of essential commodities. The primary duties of the regional (Executive)staff for regular checking and inspection of storage depots/wholesalers/sub-wholesalers/retailers/hawkers and investigation of complaints made by the consumers & enforcement of all orders & rules etc. issued by any competent authority in respect of Civil Supplies matters and prosecution of offences. Besides this, an Intelligence wing has been created and functioning in the state as well as all the districts in order to ensure the availability of essential commodities and to keep stable the open market price in the areas and to report periodically to proper quarters. As such one Market Intelligence Officer is posted in the District & one market Intelligence Supervisor and one Market Intelligence Inspector are working in the district. Apart from this, another wing of the Department namely Weight & Measure (Legal Metrology)section has been functioning in the State as well as all the districts to look after the proper weighments of Consumers Goods and proper measure of the stocks of Petrol/Diesel/Weighing Scales/Cloth etc. in each and every corner of the state and for which State cadre officers as well as field officers have been deployed by Government for the purpose which is in force for the benefit of the consumers. The table below will indicate the officers are in the position to look after the Public Distribution System as well as respective item of works entrusted to them by the Government in the district.
Operation Of Orissa State Civil Supplies Corporation (OSCSC) Ltd.Since 1980-81, an undertaking body of the State Government namely Orissa State Civil Supplies Corporation Ltd. is functioning under the direct control of Food Supplies and Consumer Welfare Department. The Chairman-cum-Managing Director, is in-charge of the management of the Corporation of the State. All the Civil Supplies Officers are in-charge of District Managers to look after the purpose and lifting of stocks from FSD of Food Corporation of India and storage as well as distribution of essential commodities both in rural and urban areas of the district.
For smooth management of Public Distribution System in the State, the Government of Orissa in Food Supplies & Consumer Welfare Department are allotting commodities wise stocks to each district every month basing on the number of APL & BPL card holders. After receipt of such allocation order from Government order is being communicated to each Storage Agents/Executive Staff/ Members of Legislative Assembly /Members of Parliament / Sub-Collectors/ Block Development Officers after due approval of the Collector. The allotted stocks are being lifted by the Storage Agents from the concerned FSDs of Food Corporation of India on pre-deposit basis. The Orissa State Civil Supplies Corporation Ltd., on recommendation of the respective Collectors, appoints the Storage Agents. After fulfilling the terms and conditions of Orissa State Civil Supplies Corporation Ltd. The Storage Agents are allowed to function as per terms & conditions as laid down in the Storage Agents Agreement. As such the appointed Storage Agents are to deposit Rs.1,00,000/-(Rupees One Lakh) towards their Security Deposit through Bank Draft and also Solvency Certificate Rs.10 Lakhs. Besides of this they have to obtain a license for each item from the licensing authority, deposit Rs.600/- for each item depositing in the Treasury through Treasury Challan. The applications for appointment are invited by Orissa State Civil Supplies Corporation Ltd., Bhubaneswar through paper publication in beginning of every financial year. Soon after lifting & arrival of stocks at storage depot points, the area Inspector as well as other authorized officers like Block Development Officers/Tahasildar are to verify the stocks as per delivery order issued by District Manager, Orissa State Civil Supplies Corporation Ltd. in favour of Storage Agents. The retailers are to lift stocks from the Storage Agents on pre-deposit basis, the stocks are being issued to retailers on proper acknowledgement as per endorsement of allotment in Tally Register by Marketing Inspectors, concerned for supervision of lifting & distribution, Town Level Advisory Committee /Block Level Advisory Committee /Retail Level Committee on the areas have been constituted and are in operation as under guidelines of Government.
Besides this, the District Consumer Protection Council has also been formed at district level under the Chairmanship of the Collector for giving proper advice in distribution of stocks to consumers under Public Distribution System and sort-out problem if any in procurement and distribution in Public Distribution System.
Formation of committees at district level like District Consumer Protection Committee / Town Level Advisory Committee (TLAC) / Block Level Advisory Committee (BLAC)/ Retail Level Committee ( RLC) for smooth running of Public Distribution System in the District in the following manner in order to facilitate the Public Distribution System proper distribution of essential commodities to consumers.
District Consumer Protection Committee (D.C.P.C).
committee has been constituted comprising the following members to look after the Public
Distribution System items properly available with the consumers of all the District as
well as to render proper protection to the consumers.
The town level committee in urban
areas of the Districts has been constituted comprising the following officers and
non-official members namely. Block
Level Advisory Committee (B.L.A.C.) Retail Level Advisory Committee (R.L.A.C.)
Level Advisory Committee (B.L.A.C.)
Retail Level Advisory Committee (R.L.A.C.)
Procedure for Appointment of Retailers
The retailers are being appointed by the concerned Sub-Collectors where necessary within their jurisdiction on the recommendation of TLAC for urban areas & BLAC for rural areas through resolution except the district head quarters in where Additional District Magistrate in-charge of Public Distribution System will appoint retailer on the recommendation of TLAC. In respect of urban areas, the interested persons will apply in plain paper for appointment of retailer to the respective appointing authorities by mentioning his /her financial ability business experience. Area of operation and storage facility etc. for the purpose.
How to Apply for Retailer-ship
The application received by the authority will be forwarded to the concerned Block Development Officers in case of rural areas and concerned Civil Supplies field functionaries for its proper enquiry and report which will be placed before the TLAC/BLAC for recommendation of their appointment.
Functioning of Retail Center
After appointment the appointed retailer will apply to the licencing authority in prescribed form by depositing required fee Rs.600/- for each items & Rs.75/- for Kerosene oil retailing through Treasury Challans supporting required documents to obtain a licence from the Collector/Additional District Magistrate and Concerned Sub-Collectors before transaction of control commodities like sugar/rice/wheat & wheat products/Kerosene oil & Edible Oil at retail point.
After obtaining the licence the quota will be fixed for the retailer as per the area and consumer cards tagged to him, as per decision taken by the TLAC/BLAC earlier.
The allotted quota of rice/sugar/wheat etc. will be lifted by the concerned retailers from the nearest storage depots in urban& rural areas on pre-deposit of cost endorsed by concerned Marketing Inspectors basing on the allotment order approved by the concerned Block Development Officers/ Sub-Collectors /Additional District Magistrate /Collector in case of urban areas.
After arrival of stock at the retail point the retail level committee constituted as per Guideline of Government by the Bock Development Officers or Sub-Collectors will verify the arrival of stocks and will be sold to consumers under direct supervision of the RLC. After completion of sale the RLC will recommend in the Tally Registers of Concerned retailer for further lifting of stocks.
If any irregularity in distribution is noticed the committee will report the matter to the Block Development Officers/ Sub-Collectors/Collector for appropriate action. Besides this, in course of visit and verification of stocks by authorized officers if any irregularities are noticed, action as deemed proper will be taken by the competent authority.
The consumers if they aggrieved on the method of distribution or noticed any misappropriation by the retailer/dealer, first of all they should lodge a written complain before the distributing authority like Block Development Officer /Sub-Collector/Collector for its redressal.
The complain will be enquired by the authority or through his representative immediately. The action as per the law will be taken up, if allegation is found suitable.
The retailer will distribute the control commodities to a consumer on the strength of consumer card/identity card issued by Block Development Officer /Sub-Collector/ Civil Supplies Officer /Assistant Civil Supplies Officer Procedure for issue of ration card is as follows. After a thorough door to door survey made by the enumerating party, the details of eligibility are being collected from the house owner and accordingly eligibility of getting of a consumer card is being finalized for issue of a ration card in his/her favour .If any body fails to report his name for obtaining a family card before the enumerating officers at the time of enumeration, he may apply in a plain paper narrating name by of his family member/age of every members/relation with head of the family and his monthly income before the above authority. After that the application will be enquired by the field staff and if the applicant is eligible to get a card he will be supplied with a card on deposit of Rs.2/- per card.
For smooth distribution of Controlled Commodities in Urban & Rural area the following retailers have been appointed in the district.
Procedure For Distribution Of Kerosene Oil
The Kerosene oil supplied to the consumers through retailers under Public Distribution System is being lifted from Sub-wholesalers point. The wholesalers appointed for the Districts are lifting stocks from Rourkela & Balasore oil depots of Indian Oil Corporation & Hindustan Petroleum Corporation & supplying blue bleached Kerosene oil to the Sub-Wholesalers appointed by the collector. The retailers are use to lift stocks from sub-wholesalers point in rural areas & from wholesalers in urban areas.
As such following wholesalers in Kerosene oil are functioning in the District
Mode of Appointment of Whole Salers/ Sub-WholeSalers of Kerosene
The concerned oil companies invites the applications for appointment of wholesalers through advertisement. The intending persons apply to the respective companies under prescribed norms. the applicants provisionally are being appointed by companies as wholesalers in Kerosene oil and are functioning after obtaining required licence from the concerned Collector and after that they used to transport the consignment from the oil companies to the districts as per the requirement of the District allotted by Government The Kerosene oil so lifted by the Wholesalers are being distributed to the Sub-Wholesalers/retailers appointed by Collector and Sub-Collectors as per their distribution list made by Collector according to area tagged to them. The mode of appointment of Sub-Wholesalers Taking in to consideration of Geographical situation and population the sub-wholesalers are being appointed in Rural areas in order to facilitate the retailer for lifting of Kerosene oil and its easy distribution to consumers. The intending applicants will apply to the collector in the prescribed form available in Civil Supplies Office along with an application in a plain paper mentioning their areas of operation, financial capability, storage capacity etc. On receipt other said application, Collector will forward the same to the concerned sub-collectors for enquiry taking of consideration of eligibility, viability, financial stability, storage facility, previous experience and public relationship. Soon after receipt of the report from the enquiring Officer, if collector feel suitable to appoint such applicant as a sub-wholesaler he may appoint him as such to function after obtaining a licence under Kerosene oil licencing control order 1962 after depositing a licence fee of Rs.600/- through Challan deposit in the Government Treasury.
As such the following Kerosene oil sub-wholesalers have been appointed in the District.
At Present the following number of Storage depots of Kerosene oil wholesalers and Sub-wholesalers are functioning in different blocks and urban areas in the District. in order to facilitate the door delivery of Rice/Wheat/Sugar and Kerosene oil 14 private Storage depots and 21 departmental depots/5 Kerosene oil wholesalers and 42 sub-wholesalers in Kerosene oil are functioning.
The details of which is indicated below.
Brief description about different Programmes Both the TPDS & Revamped Public Distribution System( RPDS) Scheme have been introduced in Keonjhar District. From April,97 the distribution System of essential commodities under PDS has been implemented in this district for smooth distribution of commodities through on-window delivery system through Gram Panchayats in rural areas. As per policy decision, 1,62,103 families are coming under BPL categories who are availing special subsidised rice @ Rs.4.75 per K.G. in 10 Integrated Tribal Development Project Blocks. Apart from this, the Below Poverty Line (BPL) card holders of 3 numbers of Integrated Tribal Development Project Blocks and slum dwellers of 4 Urban bodies of the district, 63,178 card holders are getting subsidised rice @ Rs.6.25 per K.G. to a tune of 16 K.G. rice per card per month. In a special case 22,939 Above Poverty Line (APL) card holders of Super Cyclone affected areas in this district (Anandapur Sub-Division) are also availing rice @ Rs.6.25 per K.G. to a tune of 16 K.G. rice per card per month. The card holders of urban areas supplied with 3 K.G. of sugar and 6 litres of Kerosene oil per month per card. Similarly, Card holders of rural area are being Supplies with 1.5 K.G. sugar and 6 litres of Kerosene oil per month per card. As per Government recent policy, the Income Tax Payees are debarred of getting their sugar quota from July,2000 and onwards. The details of Below Poverty Line ( BPL) & Above Poverty Line ( APL) card holders of this district are as follows.
The one-window delivery system i.e. distribution of essential commodities through Gram Panchayats in 13 Blocks of the district has been introduced is a lane mark in the history of Public Distribution System and has been reviewed by different high power committees of the Government of India as well as Government of Orissa who have visited this district, reviewed the system and found it to be very satisfactory. Besides this 3 Model Fair Price Shops are functioning at Keonjhar town, Anandapur and Daitary for smooth distribution of essential commodities in the area.4 (four) Mobile vans have been deployed in the district in order to facilitate in transporting of stocks from storage depot to retail point at genuine rate. Apart from this, in case of emergency, the Orissa State Civil Supplies Corporation Ltd. is selling commodities in interior pockets direct to the consumers through Mobile Vans. It is stated here that, the Orissa State Civil Supplies Corporation Ltd. has taken the Agency of L.P.Gas (Liquefied Petroleum Gas) of Hindustan Petroleum Corporation Ltd. to facilitate supply of Gas Cylinder to the Consumers of Keonjhar proper, since 1995-96 and the business is running smoothly with utmost satisfaction of consumers.
For proper storage of stocks in rural areas of the district 9 (nine) Departmental Godowns having capacity 250 Metric Ton each having constructed. Action is being taken for construction of another 4 (four) nos of Storage Godowns in remaining Integrated Tribal Development Project (ITDP) Blocks having 250 Metric Ton capacity and 1 (one) godown having 2000 Metric Ton capacity in district Head Quarters.
Internal grievances Redressal System of the DepartmentA consumer if he is dissatisfied with the Public Distribution System activities, may put forth his grievances before his area Inspector for justice and if there he fails, may intimate the facts to the members of Retail Level Committee /Sarapanch/Block Development Officer /Assistant Civil Supplies Officer and Sub-Collector of his respective Sub-Division and lastly to the Additional District Magistrate & Collector after exhausting all the channels for natural justice against his happenings. If an appellant fails in getting in proper justification at any level, he may take shelter in the court of consumer redressal Forum for restoration of natural Justice in his favour. As per instructions of Government of India, in each State/District especially a Forum has been constituted. At the district level, the consumer redressal forum is functioning comprising a President who happens to be a Retired Judge and other two members of the forum are of the same cadre inclusive of one lady member. The petitioner may file a petition before the forum without affixing the required Court Fee on the body of his petition and without deploying and Advocate for Pleading on behalf of him. For attendance of Court of filing of petition in the Court of District Consumer Redressal Forum, No expenditure is to be born by the petitioner. If the opponent Party is found guilty as will be proved by the forum, will be punished by the Court according to the law provides. If the petitioner opponent party expresses their dissatisfaction over the decisions taken by the Consumer Redressal Forum they may take shelter in the State Forum at Cuttack and Central Forum at New Delhi.
In order to prevent malpractices of essential commodities by any unscrupulous agency is committed and noticed, Government have framed certain laws and acts for the same for dealing of essential commodities restriction have been imposed for grant of licenses on different trades & therefore all the Civil Supplies field executive officers, police officers, Executive Magistrate have been vested with powers by the Government to made proper investigations in to the matter & basing on the weightage of cases, they will start prosecution proceedings against the unscrupulous dealers under section 7 Essential Commodities Act. The aim & objects of introducing this act is to control the business of production, supply & distribution of essential commodities for the greater interest of General Public. For the violation of the terms & conditions of clauses as has been provided in the relevant licenses will be punished by the Honble Court of special judge for which the Districts Judges have declared as Special Judge for the purpose. The authorized officers by whom any such cases as detected by them should furnish the First Information Report (F.I.R.) within 24 hours of detection to the Collector. The Inquiring Officer will report the matter to the matter for obtaining orders for forfeiting of stocks or for interim disposal of the seized articles under section 6.A of 7 Essential Commodities Acts.
Simultaneously the Inquiring Officer is to submit Prosecution Report under 7 Essential Commodities Act in the Court of Special Judge for trial. To prevent the black marketing and maintenance of Supplies of essential commodities to the community and for matter connected there with, the Government have introduced an act called the prevention of black marketing and maintenance of Supplies of Essential Commodities Act.1980. Basing on the gravity of the cases, the delinquent is to arrested under clause 3 of P.B.M.S.Act. The Government have authorized to the District Magistrates & Commissioner of Police who are authorized to pass orders for such detention to any person under this Act. Over & above, the Government have involved the P.R.Institution on functioning of TPDS from the grass route to supervise proper distribution of essential commodities to consumers, elimination of Ghost cards, wide publicity of distribution of essential commodities by discussing in Grama Sabha and Gram Panchayat Vigilance Committee. They are also to supervise the exhibition of Signboard indicating number of BPL families, quantity & the rate of essential; commodities etc. by the Fair Price Shopkeepers as prescribed in the licence.